By Natalie Baur
This post is the fourth post in our series on international perspectives on digital preservation.
During the 2015-2016 academic year, I received a Fulbright García-Robles fellowship to pursue research relating to the state of digital preservation initiatives and digital information access in Mexico. The Instituto de Investigaciones Bibliotecológicas y de la Información at the Universidad Nacional Autónoma de México in Mexico City graciously hosted me as a visiting researcher, and I worked with leading Mexican digital preservation expert Dr. Juan Voutssás.
In Mexico, I was able to conduct interviews with nearly thirty organizations working on building, managing, sharing and preserving their digital collections. The types of organizations I visited were diverse in several areas: geographic location (i.e. outside of heavily centralized Mexico City), organization size, organization mission, and industry sector.
- Cultural Heritage organizations (galleries, libraries, archives, museums)
- Government institutions
- Business/For-profit organizations
- College and University archives and libraries
Because of the diversity of the types of institutions that I visited, the results and conclusions I drew were also varied, and I noticed distinct trends within each area or category of institutions. For the brevity of this blog post, I have taken the liberty to abbreviate my findings in the following bullet points. These are not meant to be definitive or exhaustive, as I am still compiling, codifying and quantifying interview data.
- The focus on digital collection building and preservation in business and government tends toward records management approaches. Retention schedules are dictated by the federal government and administered and enforced by the National Archives. All federal and state government entities are obligated to follow these guidelines for retention and transfer of records and archives. While the guidelines and processes for paper records are robust, many institutions are only beginning to implement and use electronic records management platforms. Long-term digital preservation of records designated for permanent deposit is an ongoing challenge.
- In cultural heritage institutions and college and university archives, digital collection work is focused on building digitization and digital collection management programs. The primary focus of the majority of institutions is still on digitization, storage and diffusion of digitized assets, and wrangling issues related to long-term, sustainable maintenance of digital collections platforms and backups on precarious physical media formats like optical disks and (non-redundant) hard drives.
- While digital preservation issues are still in the nascent stages of being worked through and solved everywhere around the globe, in some areas strong national and regional groups have been formed to help share strategies, create standards and think through local solutions. In Mexico and Latin America, this has mostly been done through participation in the InterPARES project, but a national Mexican digital preservation consortium, similar to the National Digital Stewardship Alliance (NDSA) in the United States, is still yet to be established in Mexico. In the meantime, several Mexican academic and government institutions have taken the lead on digital preservation issues, and through those initiatives, a more cohesive, intentional organization similar to the NDSA may be able to take root in the near future.
My opportunity to live and do research in Mexico was life-changing. It is now more crucial than ever for librarians, archivists, developers, administrators, and program leaders to look outside of the United States for collaborations and opportunities to learn with and from colleagues abroad. The work we have at hand is critical, and we need to share all the resources we have, especially those resources money cannot buy: a different perspective, diversity of language, and the shared desire to make the whole world, not just our little corner of it, a better place for all.
Natalie Baur is currently the Preservation Librarian at El Colegio de México in Mexico City, an institution of higher learning specializing in the humanities and social sciences. Previously, she served as the Archivist for the Cuban Heritage Collection at the University of Miami Libraries and was a 2015-2016 Fulbright-García Robles fellowship recipient, looking at digital preservation issues in Mexican libraries, archives and museums. She holds an M.A. in History and a certificate in Museum Studies from the University of Delaware and an M.L.S. with a concentration in Archives, Information and Records Management from the University of Maryland. She is also co-founder of the Desmantelando Fronteras webinar series and the Itinerant Archivists project. You can read more about her Fullbright-García Robles fellowship here.