Preservation and Access Can Coexist: Implementing Archivematica with Collaborative Working Groups

By Bethany Scott

The University of Houston (UH) Libraries made an institutional commitment in late 2015 to migrate the data for its digitized and born-digital cultural heritage collections to open source systems for preservation and access: Hydra-in-a-Box (now Hyku!), Archivematica, and ArchivesSpace. As a part of that broader initiative, the Digital Preservation Task Force began implementing Archivematica in 2016 for preservation processing and storage.

At the same time, the DAMS Implementation Task Force was also starting to create data models, use cases, and workflows with the goal of ultimately providing access to digital collections via a new online repository to replace CONTENTdm. We decided that this would be a great opportunity to create an end-to-end digital access and preservation workflow for digitized collections, in which digital production tasks could be partially or fully automated and workflow tools could integrate directly with repository/management systems like Archivematica, ArchivesSpace, and the new DAMS. To carry out this work, we created a cross-departmental working group consisting of members from Metadata & Digitization Services, Web Services, and Special Collections.

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Digital Preservation System Integration at the University of Michigan’s Bentley Historical Library

By Michael Shallcross

At SAA 2015, Courtney Mumma (formerly of Artefactual Systems) and I participated in a panel discussion at the Electronic Records Section meeting on “implementing digital preservation tools and systems,” with a focus on “the lessons learned through the planning, development, testing, and production of digital preservation applications.”  

The University of Michigan’s Bentley Historical Library is in the midst of a two-year project (2014-2016) funded by the Andrew W. Mellon Foundation to integrate ArchivesSpace, Archivematica, and DSpace in an end-to-end digital archives workflow (for more information on the project itself, see our blog).

Artefactual Systems is responsible for the development work on the project, which has involved adding new functionality to the Archivematica digital preservation system to permit the appraisal and arrangement of digital archives as well as the integration of ArchivesSpace functionality within Archivematica so that users can create and edit archival description in addition to associating digital objects with that information.

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