Practical Digital Preservation: In-House Solutions to Digital Preservation for Small Institutions

By Tyler McNally

This post is the tenth post in our series on processing digital materials.

Many archives don’t have the resources to install software or subscribe to a service such as Archivematica, but still have a mandate to collect and preserve born-digital records. Below is a digital-preservation workflow created by Tyler McNally at the University of Manitoba. If you have a similar workflow at your institution, include it in the comments. 

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Recently I completed an internship at the University of Manitoba’s College of Medicine Archives, working with Medical Archivist Jordan Bass. A large part of my work during this internship dealt with building digital infrastructure for the archive to utilize in working on digital preservation. As a small operation, the archive does not have the resources to really pursue any kind of paid or difficult to use system.

Originally, our plan was to use the open-source, self-install version of Archivematica, but certain issues that cropped up made this impossible, considering the resources we had at hand. We decided that we would simply make our own digital-preservation workflow, using open-source and free software to convert our files for preservation and access, check for viruses, and create checksums—not every service that Archivematica offers, but enough to get our files stored safely. I thought other institutions of similar size and means might find the process I developed useful in thinking about their own needs and capabilities.

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